BOARD OF SELECTMEN MEETING MINUTES – August 13,2001 = =20 Page 1

Present: &n= bsp; Thomas P. O’Toole, John F. Fairbanks

Absent: Nicholas A. Hay

CALL TO ORDER

Mr. O’Toole called = the meeting to order at 7:00 p.m. at the Town Hall.

APPROVAL OF WARRANTS/MINU= TES

Mr. Fairbanks moved that = the Board approve the regular session minutes of December 10, 2008, as printed. Mr. O’Toole se= conded the motion. The motion passed unanimously.

The following warrants we= re reviewed and approved:

<= /span>

<= /span>February 17, 2009 = ; <= /span>Accounts Payable = &= nbsp; $ 342,596.24

&n= bsp; = ; &n= bsp; &= nbsp; Payroll &= nbsp; &nbs= p; &= nbsp; $ 147,523.28

&n= bsp; = ; &n= bsp; = ; Storm<= span style=3D'mso-tab-count:1'> Accounts Payable = $ 5,954.40

<= /span>February 18, 2009 = ; <= /span>Storm Accounts Payable = $ 3,590.10

<= /span>February 19, 2009 = ; <= /span>Deductions &= nbsp; &= nbsp; $ 100,908.62

PAYROLL CHANGE REQUEST

Mr. Fairbanks moved that = the Board approve a payroll authorization request for a part time shared Clerk position at the Council on Aging. Mr. O’Toole seconded the motion. The motion passed unanimously.

WACHUSETT ANIMAL HOSPITAL GRANT COMM= ITMENT LETTER

Mr. Fairbanks moved that = the Board sign a Grant Agreement and Commitment Letter from the Department of Housing and Community Development for Wachusett Animal Hospital and Pet Re= treat LLC in the amount of $150,000. Mr. O’Toole seconded the motion. The motion passed unanimously.

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COUNCIL ON AGING COMMISSI= ON

Mr. O’Toole moved t= hat the Board appoint Ann Patsis to the COA. = Mr. Fairbanks seconded the motion.&= nbsp; The motion passed unanimously.

OPEN SPACE COMMITTEE

Mr. O’ Toole moved = that the Board appoint Laila Michaud to the Open Space Committee. Mr. Fairbanks seconded the motion.= The motion passed unanimously.

PERSONNEL BOARD/HUMAN RES= OURCES SERVICES, INC.

Personnel Board Members a= nd Consultants Sandy Stapczynski and Carol Arnold of Human Resources Services, Inc., were on hand to discuss their proposed classification/compensation/benefits report.

Sandy Stapczynski explain= ed that for the last year and a half her firm has been working with the Personnel B= oard and Town Coordinator Karen Murphy. HRS prepared job descriptions which were reviewed by Department Heads and a classification plan that was based on a grading/ranking system. She further explained that at pres= ent Labor Counsel is reviewing the recommended personnel policies.

Mrs. Stapczynski recommen= ded updating the compensation and classification plans every five years.

On behalf of the Personne= l Board, John Cappellini recommended that the Board of Selectmen accept the proposal= .

Mr. Fairbanks moved that = the Board approve the proposed Compensation and Classification Plan as submitte= d by the Personnel Board/Human Resources Services, Inc. Mr. O’Toole seconded the motion. The motion passed unanimously.

SHARED ANIMAL CONTROL OFF= ICER AGREEMENT

Mr. Fairbanks moved that = the Board approve a contract between the Town of Westmins= ter and the Town of Ashburnham for a shared Animal Control Officer effective April 1, 2009. Mr. O’Toole seconded the motion. The motion passed unanimously. Chief Albe= rt advised that he expects to implement the terms of the agreement as of July = 1, 2009.

EMERGENCY COMMUNICATIONS = COST

DPW Director Joshua Hall submitted a quote from Smith Electronics for $42,628 – the cost for u= pgraded radio system. He explained th= at this system would allow for complete communication with Water/Sewer/Highway, Police and Fire in an emergency.

ARTICLES EXTENSION

Mr. Fairbanks moved that = the Board approve a one year extension for the following articles which were approved at the Annual Town Meeting on May 2, 2006:

Article = 23, Highway Account 01-422-123-5312-07 Engineering services EPA Phase II Stormw= ater Program.

&nb= sp;

Article = 28, Water Account 28-450-128-5874-06 Mixing system and related modifications fo= r Ellis Road standpipe.

Mr. O’Toole seconde= d the motion. The motion passed unanimously.

BUDGET REVIEW – DPW=

Joshua Hall was on hand t= o review his proposed FY 2010 budget with the Board. He would like to have his snow and= ice budget reflect the average snowfall figures. The Board asked him to research the possibility of co-operative bidding.

FIRST CONGREGATIONAL CHUR= CH

Mr. Fairbanks moved that = the Board approve the request from the First Congregational Church to use the Gazebo on Academy Hill for and Easter Sunrise Service on April 12, 2009 at = 7:00 AM. Mr. O’Toole seconde= d the motion. The motion passed unanimously.

MIT CYCLING TEAM BIKE RACE – CHANGE OF DATE

The Board approved the re= quest from the MIT Cycling Team to change the date of the bicycle race to the wee= kend of April 25 – 26, 2009.

HOME HEATING ASSISTANCE &= #8211; APPLICATION DEADLINE

The Board agreed to accept applications for the Home Heating Assistance Program until March 31, 2009.<= /p>

ADJOURNMENT

Mr. O’Toole moved t= hat the Board adjourn at 8:35 p.m. Mr. Fairbanks seconded the motion. The motion passed unanimously on a roll call vote.

Respectfully submitted,

John F. Fairbanks, Clerk<= /p>

(Prepared by B. Kazan)